Name of Club

1. The name of the club will be the “Banbury Classic Motorcycle Club”, herein after referred to as the “The Club”.
2. The Club Logo will be as above. The Banbury Classic Motorcycle Club retains exclusive rights to the use of this logo, which can only be re-produced following the written permission of the Club.

Aims & Objectives

1. The Club policy will be to encourage the legal use of older motorcycles and to set an example of good behaviour on and off the road and to promote a good image of the Club and its activities.
2. To encourage the restoration and preservation of motorcycles over 15 years of age.
3. The Club will cater for persons interested in all makes of motorcycles over 15 (fifteen) years old.
4. The Club would look to organising monthly meetings for members with speakers or other entertainment.
5. The Club will hold regular meetings to discuss Club business and to provide entertainment for members, and other functions as may be agreed.

Membership

1. All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and code of practice that the club has adopted.
2. Membership will be annually and run from 1 st January to the 31st December.
3. New applications for membership will be vetted by the current Club membership for approval at the subsequent meeting after an application for membership has been received.
4. Membership cards will be issued annually to members on payment of the agreed subscription fee.
5. Lapsed members renewing their membership will be charged the full annual rate.
6. Associated members – The immediate family of any member may apply to become an Associate Member at an additional cost, as set by the committee, each year, but they will have no voting rights.
7. Where two or more members of one family actively participate with their own or another’s machine in Club events, they will require to become Full Members.
8. The Committee can bestow Honorary Membership on an individual who has supported the Club in exceptional circumstances over a period of time. (Any such proposal must be agreed by the Committee and thereafter ratified by the membership)
9. Any member may propose that a club member is appointed Honorary Membership in recognition of meritorious service to the club or to motorcycling. This should be proposed for discussion at the Annual General Meeting (AGM) and voted upon.
10. All members attending Club events must accept full responsibility for any circumstances arising from their actions and the use of their machines whether on public or private property.

Membership Fees

1. The full membership and Associated membership fees will be reviewed annually by the committee, at least two (2) months prior to membership renewal date.

Responsibility of Members

1. Members have a responsibility to conduct themselves so as to uphold the good reputation of the Club and promote the goodwill of the Club and motorcycling in general at all times.
2. Members attending Club Road Run and events must ensure their vehicle is taxed and insured and in a road-worthy condition having a current Ministry of Transport Test (M.O.T.) certificate where required and must hold a valid UK motorcycle licence.

Officers of the Club

1. The office bearers appointed would be: – Chairman, Secretary & Treasurer.
2. The Chairman will be elected to serve a minimum term of 3 years.
3. The Secretary & Treasurer elected to a serve a minimum term of 3 years each.
4. Six other members will be elected to form a committee of 11, to the following committee posts: – Road Run Secretary, Web Master, Entertainments organiser, Trophy Secretary, Vice Chairman, Assistant Secretary, Assistant Treasurer and Assistant Road Run Secretary. These members will serve for a minimum term of 3 years. Committee members may hold more than one post, but the minimum total of committee members will be 5. (Other posts to consider – Health & Safety & a Publicity member).
5. The Committee will stand for election every year at the AGM.
6. When a member retires from office during their term of office, the position must be filled at the next available meeting.
7. If any committee position remains unfilled, volunteers will be requested to fill the vacant post at each meeting until the post is filled.

Committee

1. The committee will manage the affairs of the club.
2. The committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.
3. The committee will be convened either by the Club Chairman or Secretary no less than 4 times per year.
4. The Committee will stand for election every year at the AGM.
5. Members not present at the AGM may be appointed to the committee only if their written acceptance has been obtained in advance.
6. The Committee will prepare a list of Club events for the year at the earliest opportunity.
7. The minimum number of members to form a quorum at committee meetings is four (4).
8. The Committee may co-opt other members for specific duties. Such members may only vote at committee meetings on their own business.
9. Sub committees may be set up to arrange any special activities of the Club.

Finance

1. The Club Funds will be used for the general promotion of the Club and for the benefit of its members.
2. The Club Funds will be lodged in a Bank or Building Society and withdrawals will be authorised by any two signatures of the Chairman, Secretary, Treasurer or one other named Committee Member.
3. All expenses in excess of £50.00 must be agreed in advance by committee. This sum to be reviewed annually.
4. The amount of the Club Funds retained in the account must be not less than 50 per cent of the previous year’s total membership fees.
5. The financial year of the Club will be from 1 October to 30 September.
6. The Balance Sheet of the Club Funds will be prepared by the Treasurer annually and presented at the AGM along with supporting documents for approval. The Balance Sheet will then be signed as correct by the Chairman or Secretary and Treasurer and retained in the Club records.

Annual General Meeting

1. The club’s Annual General Meeting (AGM) will be held in October each year.
2. Only paid-up members may hold office, vote or propose and second motions.
3. Club Constitution and Rules can only be changed or amended by a two-thirds majority at the AGM.
4. Any motion to change the Rules must be intimated no later than one month prior to the AGM.
5. The Chairman will have his own vote and if necessary, a casting vote.
6. Where two or more members are proposed and seconded for the same committee post, voting will take place and the member receiving the lowest number of votes will withdraw. Then the process will continue until there is a straight choice between the two remaining members.
7. Office bearers and committee member posts will be ratified at the AGM.

Affiliations

Discipline and Appeals

1. Any member bringing the Club into disrepute will be asked to resign from the Club. The Club may choose to expel such a member.
2. In the event of a Club member having a complaint against the Club or its office bearers, the complaint must be brought to the attention of a committee member as soon as possible, followed by the complaint in writing, addressed to the Club Chairman.
3. If the complaint is against the Club Chairman, then the written complaint must be addressed to the Club Secretary.
4. The complaint will then be read out at the next Committee meeting. If the matter is deemed urgent, then a committee meeting will be arranged at the earliest opportunity. The Committee will then deal with the matter and only after a resolution has been reached, will the matter be brought to the attention of the membership, unless it is of an urgent nature.

Dissolution

1. A resolution to dissolve the Club can only be passed at an AGM or EGM through a majority vote of the membership.
2. Should the Club fail to form a working committee and cease to function, then, after all debts have been cleared, the Club funds will be frozen for a period of 3 (three) years from the date of the last meeting or until such time as the Club resumes activities.
3. Should the Club fail to function within that period, there will be a meeting of all the former members who can be contacted and a decision made regarding the disposal of the remaining Club funds. Either the Club Chairman, Secretary or Treasurer plus one paid up member will hold control of club funds until such time as the disposal of funds is agreed.

Declaration

The Banbury Classic Motorcycle Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of its members.

Signed _____________________________ Dated _______________

Name ______________________________

Position: Club Chairman

Signed ______________________________ Dated _________________

Name _______________________________

Position: Club Secretary